how to share excel file for multiple users office 365

How to Share Excel File for Multiple Users in Office 365

Are you an Office 365 user looking for ways to share your Excel files with multiple users? You're not alone! Many users face limitations when trying to export and download large numbers of files from Office 365. In this article, we'll explore the manual methods of downloading documents from Office 365 to a hard drive, as well as discuss the reasons why you might want to do so.

Limitations of Manual Methods

Manual methods of downloading documents from Office 365 can be time-consuming and laborious. For instance, you can only download one file at a time, which can take up a significant amount of time if you have multiple files to transfer. Additionally, OneDrive may not back up your data frequently, leaving you vulnerable to data loss in case of an outage or technical issue.

Why Download Office 365 Documents Locally?

There are several reasons why you might want to download your Office 365 documents locally:

* To share bulk and selective documents/information with non-Office 365 users

* In case of an outage or no internet connection, you can access the data which is saved to your personal drive

* To be able to access important data in case of data disasters like corruption, hacking or deletion

* To access mailbox documents on a local server/drive

How to Download Documents from Office 365 to Hard Drive

To download documents from Office 365 to hard drive, you can follow these steps:

1. Go to the Office 365 application or web client or Microsoft OneDrive

2. Enter your Microsoft login credentials

3. Look for all the documents you want to copy

4. Select all the documents and click on Download in each file to transfer/save the documents to the hard drive

Downloading Office 365 documents locally can be a convenient way to access and share your files with others, even when internet connectivity is not available. While manual methods may have limitations, they offer a simple and straightforward way to transfer data from the cloud to your personal drive. With this method, you'll always have access to your important files, regardless of whether you're online or offline.

How to share excel file for multiple users office 365